News & Events
We’re excited to invite you to our 2020 AGM this year, to be held on 17 November. However, social distancing measures mean that we’ll be doing things a little differently, with the chance to join the event online from the safety of your own home.
The AGM gives all our members the chance to pose questions to the Board, so you can discover what the Club has been up to in the past year, as well as getting a glimpse at future plans.
We hope that live-streaming the event gives even more members the chance to get involved, however if you won’t be available on the night, please fill out the Proxy Voting Form to cast your vote on this year’s Resolutions. Also, please send us your questions via the AGM Question Form. Both forms will be sent out with the instructions on how to join the virtual AGM.
AGM Information and FAQ’s
When is the AGM?
Tuesday 17 November 2020 at 7pm
How do I register to attend the AGM?
To attend the AGM virtually, which will allow you to watch, listen and vote at the AGM live via video-link, each Voting Member will be sent a registration link.
You will need a Zoom account to be able to register to attend the AGM. It is free to join and can be done by clinking on the link (https://zoom.us/signup). We have chosen to do it this way as it is a method of verifying people who attend the AGM.
After registering, you will receive a confirmation email containing information about joining the meeting.
What happens after I register to attend the AGM
An event link will be emailed to you closer to the AGM with instructions as to how to prepare your device for the virtual event.
All Voting Members of the Club will be sent the Agenda, Minutes of the 2019 AGM, Club accounts, the Resolutions to be voted on, an AGM Question Form and a Proxy Voting Form no later than 9 November 2020.
Everyone who would like to ask a question at the AGM will need to send their question on the AGM Question Form to the Club Manager, Adie Butcher at email@example.com no later than 6pm on 15 November 2020.
If you are unable to attend the AGM but would like to vote on the Resolutions then you will need to submit your Proxy Voting Form to the Club Manager, Adie Butcher, no later than 6pm on 15 November 2020.
Will I be able to vote at the AGM?
Yes, you’ll be able to vote on the Resolutions during the AGM, as long as you have registered for the event and subject to there being a quorum of 30 Voting Members attending the AGM.
If you’re unable to attend, you’re still able to vote by completing a Proxy Voting Form and emailing it to the Club Manager, Adie Butcher at firstname.lastname@example.org no later than 6pm on 15 November 2020.
Can I ask questions at the AGM?
Due to this new way of running the AGM, we’ll require all questions to be submitted ahead of the AGM. To supply a question please complete the AGM Question Form and submit it to Adie Butcher, Club Manager, at email@example.com no later than 6pm on 15 November 2020.
The Board reserves the right to select and summarise reasonable questions and give preference to questions related to the Resolutions at the AGM. The Board will however review all questions submitted and publish a Q&A shortly after the AGM.
We really encourage you be an active part of the Club and log on to attend the AGM on 17 November
Please ensure the completed Proxy Voting Form and/or your AGM Question Form are submitted by 6pm on Sunday 15 November 2020 for your vote to count and for your questions to be added to the event
We thank you for your ongoing support and hope you are able to join in on 17 November!
Please beware with a constantly changing world our website may not have the latest details due to government changes
We are doing our best to keep you posted on changes and continue you offer you as much as we possible can
For all the latest changes or questions please call the club
As of July 25th we will see the return of Squash, Gym and our Bar.
There will of course be rules in place to ensure all our safety.
But the count down has begun…
UPDATE 14TH JUNE
Tennis has been reborn! Never before have I seen so many courts in use so much in my time at the club. I love it. Long may it continue even after Lockdown.
So there are some changes around the club with the start of some coaching over the coming week there will be increased foot fall at certain times of the day so we have introduced an entry/ exit system and a designated area for coaching groups to queue. I must insist that this area is kept vacant between 3:45pm and 5:00pm to ensure social distancing can be maintained.
We are also putting measures in place to open the club house for some services as of July. Adult coaching and cardio tennis is back on as of this coming week with all sessions available to book here:
Over the coming weeks will also look re-introduce some more of the junior coaching programme for those of you without a suitable session yet. Watch this space…
Box leagues are about to open.
Again can I please ask that you adhere to the LTA guidelines at all times https://www.lta.org.uk/about-us/tennis-news/news-and-opinion/general-news/2020/march/coronavirus-covid-19—latest-advice/
Thank you all for your continued support of the club.
UPDATE 12TH MAY
Since the Prime Minister’s broadcast on Sunday 10th May there has been further guidance issued about exercising outdoors, which includes tennis. The LTA guidance currently states that outdoor tennis activity in England will be able to take place from Wednesday (13th May) with singles play only, unless where players are from the same household in which case they can play doubles.
To ensure everyone has the opportunity to use the tennis facilities we have removed all restrictions on membership so that any rackets member can book a tennis court using the booking system (which will be available from 9pm tonight). We will also not be charging guest fees, i.e. if one person in a household is a member then all persons in that household are eligible to play with that member. Please do use the booking system as we anticipate high demand for tennis courts and we don’t want people making unnecessary journeys to the club.
You will not be able to ‘check-in’ as the clubhouse remains closed until further notice. We therefore request that if you have booked a court and no longer need it, please release it as soon as possible to allow other members to use the facility. No fines will be issued at this time for the late cancellation of courts.
We ask that members please respect the guidelines on social distancing when meeting up with people who are from outside your household. Please also refrain from socialising in groups at the club. Hand sanitisers will be available on court so please use these, especially if you have had to use the handles to adjust the height of the tennis net. We also request that to reduce the risk of infecting surfaces, please do not close the tennis court gates when playing.To aid with social distancing we request that all bookings start promtply and finishing 5 minutes before the hour to allow any cleaning and to minimise social contact.
It has also been announced that individual tennis coaching is also allowed. Please contact Dom Stones on firstname.lastname@example.org or 07955261372 or Scott Dobson on email@example.com or 07748632148 if you would like to book an individual tennis session with them.
The LTA guidelines on social distancing for tennis venues, coaches and players can be found here https://www.lta.org.uk/about-us/tennis-news/news-and-opinion/general-news/2020/march/coronavirus-covid-19—latest-advice/. We ask that members adhere to these guidelines at all times.
Thank you to everyone who has supported the club during the period of closure.
Those members wishing to re-join, please email Adie (firstname.lastname@example.org).
Enjoy the sunshine.
The Prime Minister has this evening (23 March) made a statement that all outdoor areas, including outdoor gyms and tennis clubs, are to be closed with immediate effect in an attempt to prevent the spread of Covid-19.
We are therefore giving notice that the tennis courts are now closed with immediate effect. All booking system access will be removed. All coaching sessions are also cancelled with immediate effect.
We are truly sorry about this, but in these unprecedented times we ask you to please adhere to Government advice and stay at home unless it is essential to travel.
We all need to do our bit to fight this pandemic so we can get back to some sort of normality sooner rather than later.
I wish you all good health over the next few weeks and see you soon.
Karen de Klerk
Chair of the Board